It’s 2025; there are no rules! Right?
If you are like me when I started my wedding journey, I was at least a little worried about meeting the expected norms of a wedding. Thankfully, by the time I did get married (in 2025), the rule was simply there are no rules…be yourself…do it your way.
But even “do it your way” has expectations. This post is about what expectations are still timeless in weddings and should not be ignored.
RSVPs
Any formal event where head counts are necessary for providing enough food, seating, etc. should have a formal response from invited guests. Even if you can’t go, don’t assume that your host knows that by your ghosted silence. Be respectful and say yes or no and how many.
In the case of our wedding, I used a QR code or a phone call option for our guests to say they were coming. The QR code gave tech savy guests a way to respond that also connected them to more details about our story. It was more reliable and less costly than prepaid response cards, too. The phone call option gave our most inclusive way of responding. At least one of our guests submitted an RSVP this way. She was so thankful for the low-tech option, and she became an advocate for our wedding that helped get two other guests there that wouldn’t have made it otherwise.
We didn’t want to limit any of our acquaintances from being a part of our big day (even co-workers and students). However, it is near impossible to accommodate an open-ended ticket. You have to have head counts and cut-offs. I also minimized the list by only giving the reception details to people I wanted and expected to come to both the wedding and the reception. I chose to do that in the most fancy way possible: printed, wax sealed, mailed invitations. To me, this showed my guests that their time and presence was valuable to us.
What to do when RSVPs change
If you are a guest that did all the right things to RSVP to an event but things change and you can’t go or you decide to go past a deadline, contact your host as soon as possible. Head counts affect cost in all areas.
In the case of our wedding, we had about 25 people that said they were coming but never showed up or communicated a change to us. That cost us considerable more in time, venue, and food. In the food costs alone, I guesstimate I spent $500 more than I should have.
As for guests that were able to come last minute, we had extremely generous vendors who accommodated flexibility in head counts up to a week before the wedding. Not all vendors will do that, but our flexibility let us allow in anyone that asked last minute.
Deadlines
For Makers
We all have the procrastination gene, but that can cost you greatly in a wedding. Deadlines are essential to get the details done the way you want them without also costing a fortune to do them or (worse) making you ditch them all together.
In the case of our wedding, I had just under a year and a half to plan and execute every detail of our D.I.Y. event. I prioritized the must haves and monitored my time to be able to tell if I was behind schedule or on time to get things done. For example, I had a specific goal and theme that required handmade lace shawls for all my bridal party. I made one shawl and used the time I spent on that to tweak my own process, get faster at making them, and gauge where I should be to get them all done on time. I used this same make, evaluate, tweak, and repeat method to do the same thing for all the flowers in our wedding.
For Hosts
Deadlines are important for meeting the demands of all the people you pay for services. You need to time your deadlines to be within a month of the event date so you can turn in your numbers as soon as possible to your vendors. If your vendors need more or less time, adjust your leniency accordingly. Learn the importance and power of saying “no”; you can’t expect to accommodate or make everyone happy.
For Guests
Communicate! Communicate! Communicate! I really can’t stress enough how important it is to talk to your host about your attendance or lack thereof as soon as an invitation is received.
In the case of our wedding, I felt deeply disrespected when people ignored my invitation completely or said they were coming and never showed. My husband and I went the extra mile to call people who had not responded to our mailed full party (wedding and reception) invitations. When one response said they threw away our invitation when they knew they weren’t coming, I stopped calling the rest. I couldn’t imagine how anyone could take all the obvious handmade work I had given them and just discard it like roadkill. Needless to say, that person lost my respect and my friendship.
On the opposite end of that spectrum, I had a guest communicate with me after the deadline that they wanted to come. She apologized profusely, sent gifts from our registry, and showed up dressed up better than I had ever seen her before. Her response not only affirmed our friendship but deepened my respect for her as a person.
Gifts
Generally speaking, it is expected gifts are given at important events like weddings, birthdays, and housewarmings. If it was formal enough to invite you, it is formal enough to show your appreciation in kind.
From Guests
Whether or not you attend an event, a gift is usually expected. In some cases, a host may say “in lue of gifts” which just means they are about to give you directions on where they want you to send your gift contribution. Many times, registries are provided and help fulfill this obligation, but money is always a good gift. The general rule of thumb for an event providing you with food is that you at least gift them what you would spend on a good steak house dinner as a couple/family (however many are attending).
Spouse to Spouse
In a wedding, the tradition is that the couple have a member of their wedding party take a gift to their spouse to be while they are getting ready on their wedding day. This serves as a sweet reminder of your love for each other while you are apart and can’t see each other yet.
In our wedding, I am embarrassed to say that I underestimated my spouse. Money had been so tight going into the wedding day that I didn’t even bring the idea up or talk about it. I just assumed we were not doing it, and I made my peace with it. Of course, I secretly still wanted the gift, but I decided what was most important to me was words. To that end, I stayed up late the night before/morning of the wedding to write my letter to my soon to be husband. I text it to him myself later that morning. True to form, however, my husband pulled off a surprise for me. He bought me a gift and had it delivered to me by his best man. Another groomsman checked in on me later to see my reaction. I was completely floored and crying. The most priceless part of the gift that caused my tears: a typed letter written in perfect grammar (when my husband does not write like that on his own). He had conspired with a mutual friend who interviewed him and “helped him get out what he was hiding inside” using his own words. I will have to scrapbook or frame that thing; it means the world to me now.
For the Wedding Party
There is nothing small about being in a wedding. When someone asks you to be part of the performance that announces your new marriage, a lot of thought, detail, and expense goes into it on all sides. The couple getting married have to spend money on you to feed you and your significant others as well as any other related vending costs and events leading up to the big day. Likewise, the party member has to invest in clothing and activities that can often be far more than they bargained for when they said “yes” to being in the party. To that end, it is generally expected that all wedding party members give the couple a gift, and the couple gives gifts to all their party members.
In the case of our wedding, I made handmade shawls and bouquets for all my ladies that they kept as their gifts. I also put together a wedding day emergency kit for all my girls that included some earrings, a perfume sample, lip gloss, stain remover, and hand sanitizer. I estimated I spent about $50 on each bridesmaid gift, but I really spent a lot more than that. For All the groomsmen, I made matching boutonnieres for all the party as well as the Groom, Day of the Wedding Coordinator, and the Officiant. We also gave the groomsmen and Ring bearer higher end Swiss Army knives.
From the Wedding Party
Generally speaking, everyone in a wedding party is expected to give and receive gifts. Even though they are in the wedding itself, the wedding party is expected to give gifts like any other wedding guest.
In our wedding, I got the surprise of my life when my bridesmaids started gifting me. My maid of honor threw me an elaborate shower with handmade food and games. Most of my others had gifts sent to me from my registry. I didn’t even know this was a thing until they did it.
Thank Yous
Last but not least, everyone needs a thank you note. At minimum, all friends and family that contributed to the wedding in any form should get a card, thanking them for what they did to help make your day so special. To be able to do this, make sure you keep accurate notes of what was done and given as well as contact information for each person. It is important that thank yous are sent in a timely manner too; you don’t want anyone worrying that their gifts were missed or assuming that you are not a grateful person.
In our wedding, I got a lot of pressure to start sending thank you notes as soon as I was given a gift. I, on the other hand, felt it was important to wait to see their full contributions and send cards later. For example, my first gift was from someone that never came to the wedding but was supposed to. I waited to respond till after the wedding, so I could include any notes about our time together at the event as well as anything else that might have been done by them at that time. Waiting caused me to have to spend more effort in organizing things, but it helped me end the experience in nothing but gratitude (instead of focusing on the things that went wrong).
Conclusion
In conclusion, formal events can be stressful, but don’t be afraid to make them your own. Minimize the hills you have to climb by making these simple rules of etiquette your primary guidebook.

































































































